Tender Number: EDM/25/2023-24

Description: NOTICE AND INVITATION TO TENDER TENDER NUMBER EDM/25/2023-24 Ehlanzeni District Municipality hereby invites tenders from capable and experienced service provider for the SUPPLY, INSTALLATION AND MAINTENANCE OF A VOIP TELEPHONE SYSTEM TO EHLANZENI DISTRICT MUNICIPALITY FOR A PERIOD OF 36 MONTHS 1. Only service providers who have provided the following mandatory information and documents to be used to evaluate the Tenderer's responsiveness will be considered for further evaluation on functionality; 1.1 Only service providers that are registered on the Central Supplier Database will be considered for awarding of this tender and a copy of CSD report not later than three months should be attached. 1.2 Price(s) quoted must be firm, VAT and other taxes inclusive and valid for at least thirty (90) days from date of your offer. 1.3 No tenders shall be considered from persons who are in the service of the state. 1.4 Service providers are required to fully complete the attached MBD forms and submit together with their written Tenders. 1.5 Attach a bank account confirmation letter with bank stamp not older than three months accompanied with an affidavit confirming the business bank account details - if the banking details are not verified on the CSD report. 1.6 Attach certified copy/copies of identity documents (ID) of company directors. 1.7 Attach certified copy of the company registration document issued by the Companies and Intellectual Property Commission (CIPC). 1.8 Valid SARS pin must be attached. 1.9 Attach a verifiable copy of municipal accounts for both the Tenderer and company director(s): • if aforementioned account information of the Tenderer is not applicable, the Tenderer must attach certified copy of proof of residence (PTO) issued by a relevant traditional authority or copy of a valid lease agreement. 1.10 Attach a Joint Venture or Consortium Agreement if applicable. 1.11 Attach certified valid COIDA certificate issued by the Department of Employment and Labour. 1.12 Tender documents must be completed by hand with a black pen otherwise if completed digitally, documents will be rejected. 1.13 All tender documents must be dully signed and submitted electronically on the PDF document that has been issued. 2. This Tender will be evaluated on the 80/20 preference point system in terms of the approved Preferential Procurement Policy of the Ehlanzeni District Municipality. The policy’s preference point system will be applied as follows; 2.1 The 80 points will be for price; and 2.2 The 20 points will be allocated for the specified goals on a proportional or pro rata basis as follows: POINTS FOR CONTRACTING AN ENTERPRISE OWNED BY HISTORICALLY DISADVANTAGED PERSONS OR INDIVIDUALS HISTORICALLY DISADVANTAGED PERSONS OR INDIVIDUALS POINTS ALLOCATION SOURCE DOCUMENTS REQUIRED TO CLAIM POINTS 100% black person or people owned enterprise 5,0 A copy of a Full CSD report not older than 3 months. More than 30% woman or women shareholding or owned enterprise 2,5 more than 30% youth shareholding or owned enterprise 2,5 More than 30% people living with disability shareholding or owned enterprise 2,5 A copy of a Medical Certificate to confirm disability or as stated on the CSD report POINTS FOR IMPLEMENTING OF RDP PROGRAMMES Enterprises regarded as *EME’s located within the Ehlanzeni District Municipality area of jurisdiction 2,5 ? A copy of a Full CSD report not older than 3 months. NB: Points will only be awarded if the CSD physical address is the same as the address for the proof of residence required in 1.9 above. B-BBEE level 1 contribution 5,0 ? Certified Valid B-BBEE certificate; or ? Certified Valid EME and SME a sworn affidavit; or ? or Certified Valid CIPC issued certificate confirming annual turnover and level of Black Ownership. TOTAL PREFERENCE POINTS TO BE CLAIMED 20,0 * EME’s are Exempted Micro Enterprise with an annual turnover of R10 million or less. *All certified copies as stated must not be must not be older than three months. Received Tenders will be evaluated for responsiveness based on mandatory requirements, functionality and Tenderers who obtain a minimum of 70 points out of a possible 100 points, Tender documents can be viewed and downloaded at no cost on the Document Sharing and Collaboration Platform or Portal (NEPTUNE): http://edmservices.ehlanzeni.gov.za and National Treasury Portal from Thursday, 7 March 2024. Further information regarding the downloading and uploading of documents will be explained at the compulsory briefing session. A compulsory briefing session will be held on Monday, 11 March 2024, 11h00 at Ehlanzeni District Municipality Office Complex, DMC, 8 Van Niekerk Street, Sonheuwel Central, Mbombela, 1201. Where Tenders should be submitted - Completed Tender and other returnable documents must be submitted only in PDF format on the Document Sharing and Collaboration Platform or Portal: http://edmservices.ehlanzeni.gov.za on or before Monday, 18 March 2023 not later than 12h00. Tender Documents received by telegram, fax and post will not be considered. Late Tenders shall not be accepted. Enquiries: Contact Person – Administration: Mr. S P Khumalo at 013 759 8573 pkhumalo@ehlanzeni.gov.za Contact Person – Technical: M Msomi or mndlovu@ehlanzni.gov.za Special Conditions: Ehlanzeni District Municipality reserves the right to appoint for the whole or part of the tender or not to appoint at all and no Tender will be considered from persons who are in the service of the state. Visit our website at www.ehlanzeni.gov.za Employer: Municipal Manager: Dr NP Mahlalela Ehlanzeni District Municipality P. O. Box 3333 MBOMBELA 1200

Place where services required: 8 Van Niekerk Street - Sonheuwel Central - Mbombela - 1201

Special conditions: As per the tender document.

Date Published: 2024-03-04T00:00:00

Closing Date: 2024-03-18T12:00:00